Workflow Designer Features


Workflow Designer comes jam packed with tonnes of great features! Create workflows and procedures in the FREE Workflow Designer desktop tool and then optionally publish to Workflow Connect to create a seamless easy to use procedure and workflow system.

Ask any person tasked with creating workflows, process maps, procedures, mind maps or other visuals along with supporting text how frustrating it is to constantly have to copy and paste between applications for graphics and the text now Workflow Designer solves this and many many other problems including easy publishing on-line without any IT involvement. Workflow Designer works seamlessly with FlowBiz Automation and Workflow Connect. Workflow Designer leads the world in workflow and procedure design with features and benefits not found in other tools such as Smart draw or Visio.

Download Workflow Designer now. It is absolutely FREE!
Upload and share your workflows in the cloud using the Workflow Connect subscription service.

Technical Specifications
Supported Operating Systems
  • Windows Vista
  • Windows 7 32 & 64 bit versions
System Requirements
  • Minimum Pentium 4
  • 512 MB RAM
For Windows 8+ Users

Figure Features

Customise Graphics

Change the attributes for the figures such as margins, background, auto size Gradient and save as a global template.

Multiple Visual Shapes

Change the attributes for the figures such as margins, background, auto size Gradient and save as a global template.

Chart Template

Create a template and save it to a common location to get that same look and feel across all charts.


Align, Formatting Tools

Includes tools not normally found in standard drawing toolsets such as auto sizing, to ensure consistency in your presentation.


Automatic Drawing

Use the Smart Quick draw Pallet feature to place figures where required automatically.

Auto Line Draw

Auto line draw that has many features such as rounded corners, additional arrow shapes, midpoint arrows, text on lines and of course, different line styles colours and attributes.

Image Optimiser

A powerful image optimiser to reduce the size of any images embedded in a text box, or actual figure. Extremely useful when creating a more visual looking chart utilising photographs or other image formats.


Auto Line Draw

Having predefined figures means you can have prefilled text available to all personnel.

Reports, Printing and Integration

Publish to Worklfow Connect

Subscribe to Workflow Connect and manage and control the Workflow Designer informationā€¦ across the room or across the world using cloud technologies. Business can have access to important processes and any accompanying files at anytime from anywhere using industry standard web browsers.

Chart Print

Print the Visual Map directly to your printer with preview and header or footer tags.

Microsoft Office Integration

Copy any diagram and paste into most Microsoft applications.

Visual Mapping + Printing

Standard templates ready to go:

  • ISO Procedure Layout
  • Performer Layout
  • Files and Jumps Layout
  • Audit Checklist
  • Quick Guides
  • Business Analysis Layout


Change the attributes for the figures such as margins, background, auto size Gradient and save as a global template.

Import Visio and Mind Map files

Workflow Designer lets you import charts from Visio and Mind Map.

Visual Mapping & Features

Process or Chart Control Information

Record the title of a chart, codes, status, revision history and authorisation details.

Process or Chart Overview Information

Purpose and Scope and Business Analysis to record high-level information about the chart.

Performed By

Allocate responsibilities for each step in a process or procedure to clearly define who does what. Uses its own database of shared titles, or plain text entry.

Step Label

Clearly displays text within the figure.

Step Description

Add additional text to ensure the step details are fully explained. With tables, inserting graphics, full font control, this one feature alone puts Workflow Designer in front of all other tools.

Business Analysis

Can be used for many purposes such as by an in house analyst to record additional information that will not be part of the general generated procedure. If required, this information can be fully reported in a generated document as a separate document.

Work Instruction Tasks

Keep detailed step-by-step instructions for the accomplishment of a task within each step, great for complex steps in a process or procedure that require in-depth explanations.

File Linking at Each Step

Add a URL, attach a file, and report in the hard copy document for each step. If subscribed to the Workflow Connect system, browse to your on-line documents and have links direct on line from your secure document library.

Chart Linking at Each Step

Create a jump (or sub process) either on a network or if subscribed to Workflow Connect to other charts, within the secure and managed environment. When not connected to Workflow Connect then the link is reported in the generated report document.


Grammar Tools

Including spell checker with additional spelling for corporate dictionaries and thesaurus.


Insert tables into text boxes and create formatted tables.

Need More Information?

Not convinced? Remember, you can try our software absolutely free – there are no tricks, traps or gotchas!
If you need any more information please don’t hesitate to contact us.

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